Your Canadian business.
Automated.

No. OfficeEaze organizes and prepares your data so your accountant can file. We calculate payroll deductions using CRA published formulas, track your HST collected and paid, and organize your GL codes and expenses for year end — but we never submit anything to CRA on your behalf. Think of us as the preparation layer between your business and your accountant.

No. OfficeEaze does not support Quebec employers. Quebec has its own provincial tax system administered by Revenu Québec, with QPP instead of CPP and QPIP premiums — requirements that are fundamentally different from the rest of Canada. OfficeEaze is available in all other provinces and territories.

OfficeEaze stores primary application and employee data in Canada using Supabase with Canadian data residency (ca-central-1). Some trusted service providers — including our AI assistant, payment processor, email delivery, and security infrastructure — may process limited technical data in Canada, the United States, or other jurisdictions. When information is processed outside Canada it may be subject to the laws of that jurisdiction. Sensitive data including SINs, banking details, and personal information is encrypted before any processing. We will never sell your data or your employees' data to any third party. See our Subprocessors page for a full list of service providers.

Yes — for vendors and GL codes you can add them manually or let Harris extract them from uploaded invoices. Direct CSV import for vendors is on our roadmap. For employee data, employees complete their own onboarding digitally so there is nothing to import. For historical payroll data, if you set up payroll mid-year, contact support and we will assist with YTD entry. Full mid-year YTD import is on our roadmap.

After your 30-day free trial you will be prompted to choose a plan and enter payment details. If you do not add payment details your account will be paused — you will be prompted to choose a plan before continuing. Your data is held safely and nothing is deleted. Resuming takes less than a minute.

OfficeEaze handles every Canadian pay structure: hourly, salary, piece rate, flat rate with hourly guarantee (common for automotive technicians), commission only, base plus commission, base plus tips, productivity bonuses, tiered piece rate, agricultural piece rate, and live-in caregiver pay. Each structure auto-calculates gross pay in the payroll run and includes a minimum wage check every pay period — review outputs before processing. Every structure has a matching offer letter template.

OfficeEaze exports data in formats your accountant can import. The Vendors and GL module exports a month-end summary compatible with QuickBooks and most Canadian accounting software. Expense reports export as CSV. Payroll exports as CSV for your accountant. We do not have a live two-way sync with QuickBooks or Xero yet — that is on our roadmap. Most customers find that the OfficeEaze export plus their accountant covers everything they need.

OfficeEaze is built for Canadian small and medium businesses with 1 to 250 employees — retail stores, restaurants, trades businesses, auto shops, professional services, healthcare clinics, and anyone else who needs to hire, pay, and manage people without a full HR and accounting department. If you are currently using a combination of spreadsheets, Google Drive, QuickBooks, and email to run your back office — OfficeEaze was built specifically for you.

Yes — OfficeEaze calculates CPP, EI, and federal and provincial income tax for employees in 9 provinces and 3 territories (Quebec not supported) using CRA T4127 published formulas. Hours flow automatically from the time clock into pay runs. TD1 claim amounts collected during employee onboarding are used automatically in tax calculations. Pay stubs are generated as PDFs and made available to employees through their secure employee portal after every pay run. Employees receive a notification email telling them their pay stub is ready — the stub itself is never sent as an email attachment for security reasons. A CPA 005 direct deposit file is included for uploading to your bank. A PD7A remittance summary PDF is generated after every pay run showing exactly what to remit to CRA and when. Important: OfficeEaze is a payroll calculation convenience tool, not a licensed payroll provider. We strongly recommend verifying your first few pay runs against CRA's free Payroll Deductions Online Calculator at canada.ca/pdoc. OfficeEaze accepts no liability for payroll calculation errors. When in doubt, consult a qualified accountant or payroll professional.

Yes — OfficeEaze has a dedicated Office Admin Portal for franchise networks, dealer groups, and multi-location businesses. Head office gets a consolidated view of all locations with compliance monitoring across every store, the ability to push policy and document updates to all locations simultaneously, aggregate payroll and headcount reporting, and location benchmarking. Each location runs their own full OfficeEaze account pre-loaded with head office approved documents and standards. Contact us at enterprise@officeeaze.ca to discuss network pricing and availability.

No. OfficeEaze is designed exclusively for non-unionized workplaces. It does not support collective agreements, union dues deductions, grievance procedures, seniority-based scheduling, or any feature governed by provincial or federal labour relations legislation. If your workplace is unionized or in the process of certification, please consult a qualified labour relations lawyer. OfficeEaze is not a substitute for legal advice in unionized environments.

Employee SINs are encrypted with AES-256 using a dedicated encryption key before being stored — they are never stored in plain text and are never visible in full in the OfficeEaze interface. Banking information for direct deposit is encrypted separately with its own key and is only decrypted server-side when generating direct deposit files. All access to sensitive information is logged with timestamp and IP address. TD1 forms and personal information are stored securely and only accessible to the account owner. We follow all PIPEDA requirements for employee personal information.

OfficeEaze monitors Canadian federal and provincial employment standards, CRA rate changes, and minimum wage updates through our compliance monitoring system. When rates or rules change — such as a new minimum wage or updated CPP rates — we work to update the platform and notify affected customers. We recommend checking CRA and provincial government sources for changes that affect your specific situation. Tax rates and employment standards rules are stored in a database that can be updated without requiring a software update. Critical changes like annual CRA payroll rate updates are applied before the new tax year begins.

Every employee gets a secure personal portal at officeeaze.ca/employee where they can view and download their pay stubs, access signed documents, submit expense claims, confirm their schedule and shifts, set their availability, and update their personal profile. Employees log in with their own credentials — they never see other employees' information or any employer data.

Harris is OfficeEaze's AI assistant — powered by Anthropic Claude and built specifically for Canadian small business. Harris knows your account: your employees, your province, your outstanding invoices, your CRA deadlines, and your business health score. She speaks with you by voice through a real-time conversational interface — just tap her avatar and talk. Harris can answer questions about employment standards by province, walk you through payroll steps, explain CRA deadlines, flag documents eligible for deletion under Canadian retention rules, help draft HR documents, and navigate you to the right part of OfficeEaze. Harris is a general information tool — not a lawyer, accountant, or licensed payroll provider. Her answers should be verified before acting on them in legally significant situations. Do not enter employee SINs, banking information, or sensitive personal data into Harris.

OfficeEaze includes a browser-based time clock kiosk at officeeaze.ca/clock. Display it on a shared tablet at your workplace — no login required for employees to use it. Each employee taps their name and enters their 4-digit PIN to clock in or out. Clock-ins are checked against the published schedule — unscheduled clock-ins are flagged for manager review. Approved punches flow directly into timecards and payroll.